Editorial Assistant

Job Title: Editorial Assistant

Location: London – Hybrid Working Model

Application Deadline: Sunday 1st December 2024

About Springer Nature Group

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup

About the Brand

Nature Portfolio is a flagship portfolio of journals, products and services including Nature and the Nature-branded journals, dedicated to serving the scientific community.

Visit nature.com and follow @Nature / @NaturePortfolio

About the Role

Nature Portfolio is currently looking for a dedicated Editorial Assistant to join our team! As an Editorial Assistant, you will play a crucial role in managing the manuscript processing workflow from commissioning to acceptance. Your responsibilities will include providing assistance to authors, editors and reviewers by completing tasks such as obtaining relevant third-party rights permissions, chasing authors for submissions, and ensuring the smooth flow of manuscripts through article pipelines in an efficient manner. You will work closely with in-house editors to ensure timely processing of content and maintain high standards of accuracy. The ideal candidate will possess strong organizational skills, excellent communication skills, the ability to prioritize tasks effectively, and thrive in a fast-paced publishing environment.

This role can be based in our Kings Cross London offices on a hybrid working model and will offer opportunities for career development in editorial administration and operational management. This role does not involve writing or editing content. If selected, you will gain valuable insights into the scientific operational editorial and peer review process, providing a deeper understanding of how these processes function.

This administrative position is perfect for individuals with office experience who are looking to kickstart their career in the publishing industry. Apply now to be a part of our dynamic team at Nature Portfolio!

Role Responsibilities:

• Managing the flow of manuscripts from commissioning to acceptance through the manuscript tracking system (MTS)

• Providing MTS support for Authors, Reviewers and Editors - troubleshooting and assisting with system issues and escalating to the relevant teams if needed. 

• Liaising with Authors, Editors, and Reviewers by responding to incoming queries via email and telephone - ensuring your manner is always polite, professional and helpful

• Obtaining relevant third-party permissions for display items according to article deadlines – managing process of contacting third party publishers and following up as required

• Maintaining accurate and correct information within internal databases – updating person records within the MTS and ensuring manuscript information is correct

• Acting as a key cornerstone in the journal team by assisting the in-house Editors and Authors and providing timely manuscript updates to Editors

• Assisting with other ad hoc tasks associated with the editorial workflow of manuscripts

Experience, Skills & Qualifications:

Essential

• Microsoft Office and Google suite experience

• Database management experience

• Excellent verbal and written communication skills

• Strong prioritisation and organisation skills

• Ability to meet deadlines efficiently

Desirable                          

• Experience working in a fast-paced office environment is preferred  

• Educated to degree level or equivalent

• Previous customer service experience

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Job Posting End Date:

1-12-2024