Administration Specialist

Job Title: Administration Specialist

Location: Warsaw

Application Deadline: 2nd January, 2025

About Springer Nature Group:

Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities – enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit group.springernature.com and follow @SpringerNature / @SpringerNatureGroup

About Macmillan Education:

Macmillan Education provides world-class content in the most relevant, engaging and flexible formats to support students, teachers and institutions in lifelong learning.

Visit macmillaneducation.com and follow @MacmillanEducation / @MacmillanELT

About the Role:

The Administration Specialist role at our Warsaw office will handle various administrative tasks, including managing reception, office operations, company cars, travel arrangements, insurances, and meetings arrangements. This position is ideal for individuals who thrive in dynamic environments and enjoy multitasking. It is perfect for those who have a keen eye for detail, excel in organizational skills, and are passionate about supporting senior officers and board members. If you enjoy working independently and as part of a team and have a desire to contribute to the smooth operation of our office in Warsaw, this role is for you.

Role Responsabilities:

• Handling and archiving of documentation, registration of contracts, settlement of costs, registration of invoices in the systems.

• Preparation of analyses and reports for the management board and senior management.

• Coordination of meetings and business trips.

• Registration and organization of guest visits.

• Coordination of the company reception processes (answering telephones, receiving and sending company correspondence and courier shipments, registering correspondence, ensuring smooth circulation of outgoing and incoming mail).

• Monitoring the status of office supplies and ordering supplies and etc.

• Supervision of the work of vendors (e.g. building administration, service, etc.).

• Co-organization of company events.

• Ensuring the correct flow of information in the company.

• Cooperation with other departments of the company.

Experience, Skills & Qualifications:

Essential

• Previous administration experience.

• English fluent speaking level.

• Microsoft Office experience (especially advanced Excel level).

• Multitasking ability.

• Exposure and clear communication with senior stakeholders and external parties.

• Ability to prioritize tasks and multitasking approach.

• Team player.

Desirable                       

• Polish language.

• Driver’s license.

• Independent work and ownership of the tasks.

At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.
Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.

For more information about career opportunities in Springer Nature please visit https://careers.springernature.com/

#LI-LG1

Job Posting End Date:

3-01-2025